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Privacy Policy

Effective Date: March 20, 2026 Last Updated: March 20, 2026

Introduction

Welcome to HocusFocus. This Privacy Policy explains how Marian Cocota ("we," "our," "us," or the "Developer") collects, uses, stores, shares, and protects personal information when you use the HocusFocus mobile application, related websites, support channels, beta programs, and associated services (collectively, the "Service").

HocusFocus is designed to help users track activities, build routines, record reflections, analyze productivity patterns, and optionally use cloud sync, AI-powered features, movement tracking, and accountability tools. Because the Service includes optional features that use sensitive permissions, we want to be clear and specific about what data is involved.

This Privacy Policy is intended to support compliance with applicable privacy and consumer laws, including:

By using the Service, you acknowledge this Privacy Policy. If you do not agree, please do not use the Service.

1. Data Controller Information

For privacy questions, legal notices, or data rights requests, contact: support@hocusfocus.life

2. Information We Collect

We try to collect only the information reasonably necessary to operate, secure, improve, and support the Service. Some features are optional and collect data only when you choose to use them.

2.1 Information You Provide Directly

Account Information (Optional): If you create or use an account through Firebase Authentication, we may process:

You may use significant parts of HocusFocus without creating an account. Account creation is generally required only for cloud-based features such as sync across devices.

Productivity and App Content You Create: When you use the Service, you may create or store:

Profile and Image Content (Optional): If you choose to use image-related features, we may process:

2.2 Information Collected Through Optional Permissions and Features

Calendar Data (Optional): If you grant calendar permissions, HocusFocus may read event titles, times, and related scheduling details from your device calendar, and create calendar events based on activities or routines you choose to sync. Calendar data is used to support scheduling and productivity workflows. We do not use calendar data for advertising.

Microphone / Audio Data (Optional): If you grant microphone permission and record audio, HocusFocus may process voice notes, journal audio, and related audio metadata such as duration, file path, and timestamps.

Camera / Photo Data (Optional): If you grant camera permission or upload an image, HocusFocus may process verification photos captured for accountability features, cropped or compressed versions of those photos, and metadata needed to associate the image with a session or account.

Location and Movement Data (Optional): If you enable movement tracking or grant location permission, HocusFocus may process:

Location and movement tracking are optional features. They are not required to use the basic productivity features of HocusFocus.

Notifications and Device Scheduling (Optional): If you enable reminders, HocusFocus may process notification preferences, quiet hours, digest settings, and reminder timing and delivery metadata.

2.3 Subscription and Transaction Information

If you purchase or restore a subscription or other paid entitlement, we and our service providers may process subscription status and entitlement information, product identifiers, billing period, free trial status, renewal status, grace period status, and expiration details. Important: We do not receive or store your full payment card number. Payments are processed by Google Play. Subscription management may also involve RevenueCat as our subscription infrastructure provider.

2.4 Information Collected Automatically

Device and App Information: Device model, operating system version, app version and build number, device language and locale, and general technical configuration information needed for compatibility, debugging, and support.

Diagnostics and Crash Reporting: Crash reports, non-fatal error reports, operational logs and diagnostic information, and performance and stability signals. This helps us identify bugs, improve stability, investigate failures, and protect the Service.

If HocusFocus offers a "Usage Analytics" setting, that setting is intended to control broader product-usage analytics. However, certain diagnostic, fraud-prevention, security, billing, sync, or service-integrity events may still be processed where reasonably necessary to operate and protect the Service.

2.5 Information Processed Through AI Features

If you choose to use AI-assisted features, we may process the content you submit to those features, such as activity names or prompts, descriptions, scheduling context, and verification photos submitted for AI-assisted photo verification. AI-assisted features may use Google / Firebase / Vertex AI / Gemini services. We try to limit AI processing to content reasonably necessary for the requested feature.

2.6 Information From Third-Party Services

We use third-party service providers to operate parts of the Service, including:

2.7 Information We Do NOT Intentionally Collect

Unless required for a feature you explicitly use, we do not intentionally collect:

3. How We Use Your Information

3.1 To Provide and Operate the Service

Legal Basis (GDPR): Contract performance; legitimate interests for service operation

3.2 To Personalize and Improve the Service

Legal Basis (GDPR): Legitimate interests; consent where required

3.3 To Provide AI-Assisted Features

Legal Basis (GDPR): Contract performance when you actively request the feature; consent where required

3.4 To Process Billing and Entitlements

Legal Basis (GDPR): Contract performance; legal obligations; legitimate interests

3.5 To Maintain Security, Integrity, and Support

Legal Basis (GDPR): Legitimate interests; legal obligations

4. How We Share Your Information

We do not sell your personal information to third parties for advertising or marketing purposes.

4.1 Service Providers and Infrastructure Partners

We may share information with providers such as Google / Firebase, RevenueCat, Mapbox, and other vendors that help us deliver authentication, hosting, storage, billing, analytics, diagnostics, AI, or mapping.

4.2 Legal Compliance and Protection

We may disclose information if reasonably necessary to comply with applicable law, regulation, court order, or lawful request; enforce our Terms or protect the Service; or investigate fraud, abuse, or security incidents.

4.3 Business Transfers

If the Service or its assets are involved in a merger, acquisition, financing, restructuring, or sale, information may be transferred as part of that transaction, subject to applicable law.

4.4 With Your Direction or Consent

We may share information where you expressly direct us to do so or where your use of a feature requires such sharing.

5. Data Storage, Sync, and Retention

5.1 Local Storage

By default, much of your app content is stored locally on your Android device. HocusFocus uses protective measures such as private app storage and encrypted local storage technologies, including SQLCipher, where implemented.

5.2 Cloud Storage and Sync

If you enable cloud sync or use features that rely on cloud storage, some data may be stored in Firebase services, including account-linked productivity data, journal content and metadata, voice notes or audio files, verification photos, and other related content. Cloud sync may be a premium or paid feature.

5.3 Retention

We retain data for as long as reasonably necessary to provide the Service, comply with legal obligations, resolve disputes, and enforce our agreements.

6. Security

We use reasonable technical and organizational safeguards designed to protect personal information, including encrypted local data storage where implemented, HTTPS / TLS for network transmission, access controls and authentication, private app storage, cloud-provider security rules, and build-time security hardening.

No method of storage or transmission is completely secure. We cannot guarantee absolute security. You are responsible for keeping your device secure, protecting account credentials, using current app and OS versions, and reviewing whether optional sync, location, camera, or AI features fit your comfort level.

7. Your Privacy Rights

Depending on your location, you may have legal rights regarding your personal information, including the right to access, correct, delete, restrict or object to certain processing, withdraw consent, request data portability, and lodge a complaint with a supervisory authority.

How to exercise rights:

For GDPR-related requests, email us with a subject like "GDPR Request - Access", "GDPR Request - Deletion", or "GDPR Request - Correction". We will respond within the period required by applicable law.

8. International Data Transfers

If you use cloud, billing, analytics, AI, mapping, or support features, your information may be processed outside your country, including outside the European Economic Area. Where required, we rely on lawful transfer mechanisms such as Standard Contractual Clauses and other safeguards recognized by applicable law.

9. Children's Privacy

HocusFocus is not directed to children under 13 years of age, or under a higher minimum age where required by local law (such as 16 in parts of the EU). We do not knowingly collect personal information from children in violation of applicable law. If you believe a child has provided personal information improperly, contact support@hocusfocus.life.

10. Third-Party Links and Policies

The Service may reference or connect to third-party services, stores, websites, or policies. Those third parties operate under their own terms and privacy policies. Examples include Google Play, Firebase / Google, RevenueCat, and Mapbox.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect product changes, new features or integrations, security improvements, or legal or regulatory changes. When appropriate, we may notify users through the app, the website, or email. The "Last Updated" date at the top indicates the most recent revision date.

12. Contact and Complaints

If you are located in the EU, you may also lodge a complaint with your local supervisory authority or the Romanian supervisory authority, as applicable.

13. Summary of Key Privacy Points

Acknowledgment

By using HocusFocus, you acknowledge that you have read and understood this Privacy Policy, you understand that some features use optional permissions and third-party services, and you can contact us with privacy questions at support@hocusfocus.life.

Last Updated: March 20, 2026  ·  © 2026 Marian Cocota. All rights reserved.